Job Details

Job
Location
ADMINISTRATION OFFICER - Malta
Job ID: 5163
Job Type:
Region:

Malta

Job description: Responsible for the general office administration and processing of day to day accounting entries.
 
Responsibilities
  • Greeting guests and providing assistance during meetings
  • Liaising with foreign visitors for hotel accommodation and taxi bookings
  • Organising travel arrangements for the Malta team
  • Booking couriers
  • Ordering stationery and all other office supplies
  • Liaising with landlord and office cleaner
  • Collecting post and handing out to the responsible person
  • Filing documents relating to Finance
  • Assisting with employees relocating to Malta
  • Inputting vacation and sick leave in Shireburn
  • Collecting all pre-employment documents from new employees
  • Preparing board packs
  • Maintaining the office petty cash
  • Processing supplier invoices in Sage
  • Preparing and processing payments to suppliers
  • Processing agreements and maintaining contract database
  • Issuing sales invoices to group companies
  • Processing guests receipts
  • Credit Card Processing
  • Checking of travel expense reports
  • Assisting with any other office duties as may be required
 
Requirements
  • ‘O’ level pass in Account
  • Experience of at least 1 year working in a similar role
  • Ability to co-operate with colleagues from various departments
  • Ability to work independently
  • Knowledge of MS Office software
 
Should you be interested in the above position, kindly forward your CV to Nuria de la Fuente on nuria@spotonconnections.com or call on 00351 300509001