Job Details

Job
Location
HR & Office Administrator - Malta
Job ID: 4889
Job Type:
Region:
Permanent
Malta

Job description: Responsibilities:
 
The HR & Office Administrator will report to the EA/HR & Office Manager and will be part of the administration team, which is responsible for the bank’s HR & Office Administration.
 
HR Administration:
  • Assisting with recruitment of vacant positions to include:- Advertising posts, arranging interviews, conducting initial phone screens to shortlist candidates;
  • Follow up with candidates throughout the hiring process;
  • Maintain all employee engagement and termination processes;
  • Drafting and issuing of employment contracts and end of probation letters
  • Supporting the onboarding of new employees and assisting all employees with HR related issues;
  • Maintaining employee related databases, organization of HR documents/files and compiling monthly HR reports;
  • Tracking vacation leave and sickness absence of Novum Bank personnel;
  • Administer and assist in matters relating to Health, Hygiene and Fire Safety as required;
  • Ensure that confidentiality is always maintained;
  • Assist with any necessary preparation for in house and external training programmes;
  • Perform general HR assistance as advised by the HR/OM.
 
Office Administration:
  • Phone answering/ First point of contact for guests and deliveries;
  • Ensuring a smooth running of the office;
  • Dealing with incoming and outgoing post;
  • Providing administrative support to the company Directors;
  • Liaising with clients, suppliers and other staff;
  • Assisting with the organization and filing of paperwork, documents and computer-based information;
  • Assisting with the travel and accommodation for management and staff;
  • Booking rooms and providing conference facilities and services for guests, internal and external meetings and company events;
  • Coordinating office maintenance work and cleaning;
  • Ordering and maintaining stationery and other office supplies;
  • Assisting management and staff in day to day general administration, to include but not limited to, post, scanning and copying materials
  • Petty Cash administration in coordination with the Finance department;
  • Other duties in line with the role as specified by the line manager.
 
Requirements:
 
  • Minimum 3 years work experience in an office environment;
  • Higher Education;
  • Smart, mature and professional disposition;
  • Capable to work on own initiative;
  • Flexible and adaptable, willing to adopt greater responsibilities as needs require;
  • Comfortable with working in a fast-changing environment;
  • Excellent Analytical, Organisation and communication skills;
  • Using a variety of office software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
  • Fluency in written and spoken English.
 
Considered as an Asset
 
  • Previous experience/knowledge of HR and or Payroll;
  • Command of Spanish, German, Danish or French languages.
 
If interested, kindly get in touch with Joelle Abela via email: joelle@spotonconnections.com or else give us a call on 27204518