Job Details

Senior Client & Legal Administrator - Malta
Job ID: 5233
Job Type:

Job description:
Our client is a global advisory, administration and family office firm providing seamless multi-jurisdictional legal, tax, fiduciary, investment and fund administration services to corporate, institutional and private clients.
Summary of the position
The Senior Client & Legal Administrator will work within the Client team in Malta and will provide sound legal advice and deal with all aspects of administration of Malta and/or International companies, trusts and other structures.
  • Conduct legal analysis and research legal matters.
  • Provide sound advice on legal matters.
  • Draft memoranda and briefing documents.
  • Review legal material and provide clarification on legal language or specifications to clients and other involved stakeholders.
  • Perform all aspects of corporate and/or trust administration, including the incorporation and dissolution/liquidation of companies and other structures.
  • Liaise with clients (both internal and/or external), professional advisors and other third parties, intermediaries and Key Account Managers.
  • Demonstrate an understanding of both routine and complex transactions; Prepare documents in relation to both routine and complex transactions, including minutes and resolutions.
  • Record all time spent accurately to facilitate invoicing and internal reporting.
  • Reviewing and approving client invoices as part of the billing process; Liaise where required with clients regarding unpaid bills.
  • Maintain company records and ensure files are maintained in a correct manner, including due diligence.
  • Follow policies and procedures and foster an environment of good corporate governance and best practice.
  • Arranging and participating in client meetings.
  • Maintain an ongoing relationship with the client to ensure clear communications with and a successful rendering of administration services to the client.
  • Providing technical support, coaching and mentoring to non-senior team members, including monitoring and delegation of workloads.
  • Acting as the nominated representative of the company in relation to company secretary appointments for client entities.
  • Review client related documentation.
  • Assist with complaints resolution and escalating client queries or issues.
  • Contribute to the achievement of the team’s Key Performance indicators.
  • Conduct risk and account reviews; conduct remediation as necessary.
  • Act as an authorized signatory of certain in-house companies which act for client companies in various capacities.
  • Ensuring that fiduciary duties are carried out with due care and diligence.
  • Participate in ad-hoc projects when required.
Responsibility for Risk Management:
  • Recognise and contribute to the mitigation of risks.
  • Responsibility for implementing and maintaining controls relevant to the position
  • Skills and experience required
  • The successful candidate will meet the following requirements:
  • Have a minimum of 5 years’ experience in the administration of companies and trusts and/or in Corporate legal counselling.
  • University degree in Law or related.
  • Have the ability to work as a member of a team.
  • Have the ability to communicate effectively with clients, staff and management in a number of different jurisdictions.
  • Be highly organise with a systematic work method and good attention to detail.
  • Have excellent relationship skills and an international outlook.
  • Have an ability to prioritise and plan a challenging workload.
  • Contribute to team work ethos.
  • Have and demonstrate technical knowledge.
  • Be able to work independently whilst working in a team environment.
  • Be computer literate with a good knowledge of MS office.
  • Fluent in English.
  • Personal development plan will be agreed on an annual basis
  • Self-learning
  • Attendance to internal training including webinars, workshops and workgroups as may be required
  • Attendance at external seminars and training events as may be required
Should you be interested in the above position, kindly forward a copy of your updated CV in English to Nuria de la Fuente on or call on 00351 938239214 (call and WhatsApp).