Secretary to the General Manager Job ID: 308

Job Details:
SECRETARY TO THE GENERAL MANAGER
 
  • Responsible for anyone wishing to see/speak to the General Manager.
  • To make appointments for the General Manager and keep his/her agenda up to date.
  • To open and date stamp all incoming and outgoing mail for the hotel departments and guests and distributing the mail.
  • To prepare and handle all secretarial matters for the General Manager.
  • To keep the filing system up to date.
  • To keep copies of contracts, agreements, licenses, permits and certificates.
  • To assist departments not equipped with computers.
  • To handle letter of complaints and prepare replies for the General Manager.
  • To take minutes of all meetings which are presided by the General Manager.
  • To handle all incoming cheques and prepare a record sheet for accounts.
  • To represent the General Manager when and if requested.
  • To inform the General Manager of all special events such as staff birthdays, celebrations etc...
  • To prepare birthday vouchers for employees, and any other vouchers requested for the approval of the General Manager.
  • Respects and observed the hotels rules and regulations together with the policies and procedures.
  • To be responsible for clear procedures in order to facilitate her replacement during absence.
  • To take care of garage contracts, update clients with any new information, chase and register payments, and any related information re garage.
  • To be responsible in overseeing any valuables and equipment in the General Manager's office.
  • To monitor office equipment such as photocopier etc...
 
If you are interested or know of someone that could be, kindly forward your CV in a word format to Krista Psaila on [email protected] or call on +356 27 204 518 for further information.
 
Should this position not be of interest to you, I am always on the look out for Accountants, Financial Controllers, Accounts Assistants, Web & Software Developers, Systems & Network Administrators and Graphic Designers. Get in touch with me by sending me your CV on [email protected]
 

Country: Malta
Region: Any Region
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